INSTITUTE & ACADEMY CRM  •  All-in-One Academic Platform

Your Digital Campus & Academy Office.
Boost Student Admissions &
Automate Fee Collections.

Unify your academic administration from inquiry to graduation. Automate student counseling admissions, installment fee collections with UPI links, live QR attendance, parent WhatsApp alerts, and batch scheduling in one integrated platform.

★★★★★ 500+ Institutes & Academies
★ 4.9/5 Rating
Starting at just ₹999/month
Explore Platform ↓ Request Live Demo →
IT Ways Institute CRM 3D Software Suite
✓ Unlimited Student Enquiries
✓ Automated Fee UPI Links
✓ Live QR/Biometric Attendance
✓ Parent WhatsApp Alert Bot
BUILT FOR EDUCATORS & DIRECTORS

Academic CRM Solutions Built for
Coaching Centers & Institutes

COACHING CENTERS & CLASSES

For Coaching Institutes

Streamline trial demo classes, convert student walk-ins, and manage batch schedules effortlessly.

  • Inquiry & demo class booking funnel
  • Batch-wise timetable & room matrix
  • Installment fee reminders with UPI links
  • Live QR & mobile attendance tracking
  • Weekly test rankings & scorecards
Explore Coaching Solution ↓
COLLEGES & HIGHER ED

For Colleges & Academies

Centralize multi-branch student records, automate GST fee receipts, and monitor faculty syllabus milestones.

  • Multi-branch administrative dashboard
  • Automated digital registration PDF forms
  • Faculty workload & substitution manager
  • Automated parent absence notification
  • Course completion certificate generator
Get College Solution →
SKILL & VOCATIONAL CENTERS

For Training Centers

Manage practical lab batches, track project assignments, and share lecture materials with students.

  • Course curriculum & syllabus tracker
  • Digital study materials & assignment vault
  • WhatsApp broadcast for announcements
  • Student placement & job interview tracker
  • Custom white-labeled student mobile app
Get Training Tool →
POWERFUL FEATURES

Everything You Need to Scale Your
Institute & Academy — in One CRM.

1. Admission Counseling

Capture student walk-ins & web leads. Track demo classes and admission conversions.

2. Fee Installments & UPI

Automate customized installment plans and send WhatsApp payment links with instant receipts.

3. Live QR Attendance

Scan student QR cards or sync with biometrics. Alert parents instantly when student is absent.

4. Batch & Room Matrix

Manage multi-course schedules, prevent room double-booking, and balance teacher workload.

5. Digital Report Cards

Publish mock test rankings, percentile graphs, and report card PDFs to parents automatically.

6. Unlimited Students & Staff

Enroll unlimited students and faculty members without expensive per-head recurring charges.

7. WhatsApp Parent Bot

Send automated absence notices, fee receipts, and holiday alerts directly on WhatsApp.

8. Social Lead Ads Sync

Sync student inquiries from Facebook, Google Ads, and website forms directly into counseling.

9. Multi-Branch Control

Manage city-wide franchise branches with consolidated revenue & admission reports.

10. Digital Notes & Video LMS

Share lecture PDFs, recorded video links, and assignment files with student batches.

11. Faculty Workload & Leaves

Track teacher lecture hours, handle leave substitutions, and compute faculty payroll.

12. White Label Student Portal

Custom institute domain, institute logo branding, and personalized student login screens.

13. Biometric & Machine APIs

Connect with eSSL, ZKTeco, Matrix biometric readers, and SMS/WhatsApp gateways.

14. 1-Click QR Certificates

Generate verifiable digital course completion certificates with instant QR verification.

15. Secure Student Data Locker

Automated daily cloud backups, role-based staff permissions, and private hosting.

Trusted by Top Coaching Academies & Higher Education Institutes

Our EdTech CRM engine powers admissions and administration across leading institutions.

Apex Academy
ScholarPoint Institute
CareerVision Classes
Quantum IIT-JEE
Global Skills Hub
PrimeTech Academy
Excellence Coaching
Vidyapeeth Classes
Apex Academy
ScholarPoint Institute
CareerVision Classes
Quantum IIT-JEE
Global Skills Hub
PrimeTech Academy
Excellence Coaching
Vidyapeeth Classes
ACADEMIC CAPABILITIES

Everything You Need to Enroll, Manage,
and Graduate Students — Faster

Comprehensive EdTech CRM solution designed specifically for educational institutions.

Student Inquiry & Counseling Funnel

Multi-channel inquiry capture, demo class scheduling, and registration
  • ✓ Auto-capture student inquiries from Google, Facebook Ads & walk-ins.
  • ✓ Arrange free trial demo sessions with automated WhatsApp reminders.
  • ✓ Assign student walk-ins to academic counselors based on target courses.
  • ✓ 1-Click admission conversion with automatic roll number generation.
  • ✓ Dynamic digital registration form PDF export with student photo.
Request Live Demo →
Student Admissions Funnel

Automated Fee Collection Engine

Installment plans, UPI QR links, and instant automated GST receipts
  • ✓ Flexible installment schedules (Monthly, Term-wise, or Lump-sum).
  • ✓ Send automated WhatsApp payment notices with personalized UPI QR codes.
  • ✓ Instant automated GST fee receipt generation dispatched via WhatsApp.
  • ✓ Overdue fee reminder alerts with customizable late fine calculations.
  • ✓ Complete fee reconciliation ledger by course, batch, and branch.
Request Live Demo →
Fee Automation Engine

Live QR & Biometric Attendance

Scan in seconds and trigger automated absence alerts to parents
  • ✓ Quick QR card scan on teacher mobile app in under 1 second.
  • ✓ Seamless API connector with eSSL, Matrix, and ZKTeco biometric readers.
  • ✓ Automated instant WhatsApp SMS sent to parents if student is marked absent.
  • ✓ Monthly attendance percentage tracking with admit card cutoff warnings.
  • ✓ Teacher daily lecture log and subject syllabus completion status.
Request Live Demo →
Attendance Management

Timetable & Classroom Management

Organize complex multi-course schedules and classroom room allocations
  • ✓ Visual drag-and-drop weekly timetable matrix across morning & evening batches.
  • ✓ Classroom room allocation matrix to prevent scheduling conflicts.
  • ✓ Faculty leave management with automated teacher substitution schedules.
  • ✓ Chapter-wise syllabus progress tracker for every subject and faculty.
  • ✓ Digital batch shifting and student transfer between course timings.
Request Live Demo →
Timetable Matrix

Mobile Parent & Student Portal

Instant smartphone access without mandatory heavy app downloads
  • ✓ Parents log in via secure mobile OTP to view daily attendance calendars.
  • ✓ Pay installment fees online via PhonePe, Google Pay, or UPI in 1 click.
  • ✓ Download exam marks cards, performance rankings, and teacher feedback.
  • ✓ Real-time broadcast alerts for institute holidays and upcoming exams.
  • ✓ Works seamlessly on iOS, Android, and tablets with zero app lag.
Request Live Demo →
Responsive Parent Portal

Student 360° Academic Dossier

Complete lifecycle record of student attendance, marks, and fees
  • ✓ Complete student profile with enrollment history, guardian info & photo.
  • ✓ Historical fee ledger with all payment receipt PDFs and outstanding dues.
  • ✓ Academic performance analytics across tests, assignments, and mock exams.
  • ✓ Teacher behavior notes, parent counseling logs, and medical alerts.
  • ✓ 1-Click transfer certificate (TC) and character certificate generation.
Request Live Demo →
Student Academic Dossier

Official WhatsApp Cloud Broadcasts

Zero SMS cost with verified high-open WhatsApp messages
  • ✓ Instant WhatsApp notice when student is marked absent for a lecture.
  • ✓ Send monthly fee payment reminders with dynamic UPI links.
  • ✓ Broadcast exam schedules, holiday notices, and parent meeting dates.
  • ✓ Verified Meta Cloud API with high delivery and open rates.
  • ✓ Pre-approved WhatsApp templates for educational communication.
Request Live Demo →
WhatsApp Parent Integration

Examinations & Report Card Engine

Automated marksheets, percentile rankings, and digital certificates
  • ✓ Manage weekly mock tests, term exams, and competitive test series.
  • ✓ Auto-compute batch ranks, percentile scores, and subject-wise analytics.
  • ✓ Generate beautiful branded PDF report cards with institute watermark.
  • ✓ Weak area analysis to identify topics where student needs extra help.
  • ✓ Issue verifiable QR code course completion certificates upon graduation.
Request Live Demo →
Exam & Report Cards
EDTECH OPERATING SYSTEM

From Student Inquiry to Graduation
in One Synchronized Pipeline

Automate educational administration across all academic branches. Eliminate fee recovery delays with UPI payment links, capture attendance in 1 second, and delight parents with real-time WhatsApp updates.

🎓

INSTANT ADMISSIONS

Convert counseling walk-ins into enrolled students with automated roll numbers.

💳

UPI FEE REMINDERS

Auto-deliver WhatsApp installment notices with dynamic QR payment links.

📱

LIVE PARENT ALERTS

Trigger automated absence alerts and test marksheets in under 10 seconds.

Student Inquiry Demo Class & Enrolled
➔
Certified Graduate Verifiable QR Certificate
// ACADEMIC SESSION RECONCILIATION
Student: Harsh Vardhan • Course: Advanced Python & AI
Installment Plan: 3 Equal Installments (₹15,000 x 3)
Attendance Rate: 96.4% • Mock Exam Rank: #3 in Batch
Receipt: #REC-4821 Generated & WhatsApp Dispatched
✓ Status: Enrolled & Fee Installment Cleared
PRODUCT EXPERIENCE

See IT Ways Institute CRM in Action

Explore our intuitive academic dashboard and administration modules.

Main Executive View

Academic Command Center & Enrolments

● Live Synced
Institute CRM Dashboard Experience
⚡ Live Academic KPIs: 1,240 Enrolled Students • 96.2% Daily Attendance • ₹18.4L Fees Collected This Term
Counseling Funnel

Student Inquiries & Demo Class Tracker

Demo Auto-Booked
Admissions Queue
🎯 Multi-stage Kanban tracking every student inquiry from trial demo lecture to confirmed admission and batching.
Financial Accounting

Fee Collections & UPI Installments

92% Collection Rate
Fee Ledger
👥 Automatic UPI payment links, GST fee receipt PDFs, and overdue installment reminder logs.
Daily Operations

QR Attendance & Parent Alert Logs

< 10s Alert Speed
Attendance Management
📊 Live batch attendance registers, biometric sync logs, and automated WhatsApp parent notification queue.
CLIENT STORIES

What Academic Directors Say

Real feedback from coaching center owners and institute directors using IT Ways CRM.

"IT Ways Institute CRM transformed our admission conversion rate by 38%. Our counseling team tracks demo classes effortlessly and fee recovery is now 95% on-time."

DK
Dr. Deepak Kaushik Apex Medical Academy • Kota

"Parents love the instant WhatsApp attendance alerts and online UPI fee payment links. It completely modernized our academy's professional brand reputation."

SS
Sunita Sharma ScholarPoint Institute • Lucknow

"Managing 4 branches from one centralized director dashboard used to take days of Excel consolidation. Now I view live collections and batch attendance in real time."

MJ
Manish Joshi CareerVision Classes • Jaipur
SIMPLE PRICING

Choose Your Institute Plan

Flat predictable pricing with zero per-student hidden charges.

Monthly
Yearly Save up to 15%

STARTER ACADEMY

₹999 /month
  • Up to 250 Enrolled Students
  • Student Admission & Inquiry Funnel
  • Fee Installments & PDF Receipts
  • Your Logo & White Label
  • Unlimited Teachers & Staff
  • Standard Email & Chat Support
Get Started →
MOST POPULAR

GROWTH INSTITUTE

₹1,499 /month
  • All Starter Features
  • QR & Biometric Attendance
  • WhatsApp Parent Alert Bot
  • Exam Scorecards & Rank Generator
  • Unlimited Students & Batches
  • Priority 24/7 Dedicated Support
Choose Growth →

MULTI-BRANCH CAMPUS

₹1,999 /month
  • All Growth Features
  • Multi-Branch Director Dashboard
  • Custom Student Mobile Web App
  • Biometric API Machine Sync
  • Private Cloud Self-Hosting
  • Dedicated Account Manager
Choose Enterprise →
FAQ

Frequently Asked Questions

Find answers to common questions about IT Ways Institute CRM.

Yes, absolutely. The system supports unlimited multi-branch configurations. Branch managers see their own center's students, batches, and collections, while Directors have real-time comparative analytics across all locations.
Yes. The platform provides webhook and REST API connectors that sync with major biometric and RFID hardware (e.g. eSSL, ZKTeco, Matrix) to automatically mark attendance and trigger parent absence alerts.
Parents receive a secure link on WhatsApp with their child's mobile OTP login. They can view real-time attendance calendars, examination rank cards, fee payment history, and teacher feedback notes on any mobile device.
We provide a full live interactive product walkthrough tailored to your institute's courses, batches, and fee structures. You can request a live demonstration by clicking "Request Live Demo" or contacting our EdTech specialists.
INSTITUTE CRM PRO

Ready to Modernize
Your Academic Administration?

Get in touch with our experts and see how IT Ways Institute CRM can help you manage admissions, fee collections, QR attendance, and student performance more efficiently.

Request Live Demo → Talk to Our EdTech Specialists ↗
// IT WAYS EDTECH ENGINE
Deployment: Instant SaaS / Private Cloud
Students Supported: Unlimited
Branches & Batches: Unlimited
⚡ Ready to deploy for your academy